News

Position Open: OFFICE COORDINATOR

Classroom Law Project is looking for an

OFFICE COORDINATOR

The best way to preserve democracy is to teach democracy.

 

Classroom Law Project (CLP) is Oregon’s leader in preparing youth to become active, engaged, and informed participants in democratic society. We provide evidence-based programs that bring teachers and students together with civic leaders, attorneys, judges, law enforcement, and policymakers to provide K-12 students with hands-on experiences that demonstrate how government, the legal system, and other civic enterprises work. During the 2017-18 school year, we provided engaging professional development opportunities to over 1,300 teachers and a wide variety of challenging, fun, and experience-based programs to more than 102,000 students. We are a dedicated, passionate, collaborative, and caring team of civic-minded individuals, working with an amazing network of nearly 700 volunteers across the state to extend our reach and impact to a growing number of teachers and students.

CLP is looking for a part-time Office Coordinator to join our team.  If you are looking to make a difference and this sounds like a climate in which you would flourish, read on.

POSITION DESCRIPTION

The Office Coordinator is responsible for the smooth operation of Classroom Law Project’s office, administrative, and fiscal functions. They serve as first point of contact for visitors and callers, as well as providing critical support to the CLP Development and Program staff, Board, and accounting team.

This is a part-time (average 20 hours/week), year-round position in Portland, OR. The Office Coordinator will report to the Director of Development & Communications and work closely with all members of the CLP team. 

 

RESPONSIBILITIES

  • Coordinate administrative functions of the CLP office to ensure smooth, effective operations including:
    • Answer phones, greet visitors, and process incoming mail.
    • Maintain office facilities and serve as primary contact for maintenance requests and tenant issues.
    • Maintain office equipment and order office supplies.
    • Maintain documentation of office procedures, technology systems, and passwords.
  • Provide fiscal and accounting support, including:
    • Deposit checks, reconcile credit card accounts, and track and pay invoices.
    • Run regular reports for fiscal and development operations, including payment processors (e.g., Stripe) and donation portals as well as copier and postage meter usage.
    • Upload financial files for accounting team and assist with reconciliation as needed.
    • Maintain vendor information files and W9 forms.
    • Prepare materials for annual audit.
  • Support organizational activities, including:
    • Track donations in CRM and process donor receipts and letters in a timely fashion.
    • Track teacher and student participation and volunteer activity in CRM (Kindful) on a regular basis.
    • Process program registration information and maintain participant contact information in MailChimp and CRM.
    • Attend and support events, including set-up and take-down as well as participant and volunteer welcome and assistance.
  • Support CLP’s Board of Directors, working with the Director of Development & Communications and Executive Director, including:
    • Coordinate Board and Committee meetings, including calendaring, materials preparation, catering, and meeting site logistics.
    • Take Board meeting minutes.
    • Assist with periodic Board information collection, communications, and reminders.
  • As time allows, undertake special projects. Examples include:
    • Develop new and updated office processes and procedures manual.
    • Evaluate and make recommendations for new vendors, software applications, and services.
    • Work with CLP team to define and document Google Drive data organizational structure and migrate archived files to new structure.
    • Assist with maintenance and organization of historical files and archives.

 

QUALIFICATIONS 

  • Associate’s degree required; Bachelor’s degree preferred.
  • Minimum of 2 years working in office administration.
  • Highly proficient in Microsoft and Google Suite applications.
  • Experience using CRM (e.g., Kindful, Bloomerang) and campaign management (e.g., MailChimp, Constant Contact) platforms.
  • Organized and detail oriented.
  • Strong quantitative skills and basic understanding of financial principles.
  • Outstanding communications skills, both oral and written.
  • Team-oriented, collaborative, and flexible.
  • Demonstrated ability to work cross-culturally with empathy, sensitivity, and respect.
  • Nonprofit or educational experience desirable.

 

HOURS & COMPENSATION AND BENEFITS

  • The position is paid on an hourly basis at $20/hour, with an expected average of 20 hours per week.
  • Working hours will be between 8am-5pm, Monday through Friday, with occasional evening or weekend support for CLP activities and events. Specific hours may be negotiated within the parameters of program and event requirements.

 

TO APPLY 

Please submit: 

  • A cover letter that reflects how your interests and experience qualify you for the Office Coordinator position;
  • A resume that clearly details experience relevant to this position; and
  • Three references.

Send via email as a PDF to employment@classroomlaw.org with Office Coordinator in the subject line.  All inquiries will be handled confidentially. The position is open until filled.

 

Classroom Law Project adheres to a non-discrimination policy with respect to employment, educational programs, and activities.  Classroom Law Project does not discriminate on the basis of race, color, creed, religion, sex, national origin, age, handicap or disability, sexual orientation, or marital status and has a firm commitment to promote the letter and spirit of all equal opportunity and civil rights laws.